Recurring back-office work, without the ERP form
The problem
Capturing receipts, matching orders, maintaining master data. This work eats time every day and stays manual even with an ERP. Incoming orders and invoices arrive as email or PDF and get retyped.
How it works
- 01Photograph the receipt or forward it by email.
- 02The AI reads the data and checks it.
- 03The AI drafts the entry in Odoo.
- 04A human approves.
What the agent may do
- Write
- drafts only. Nothing is posted without approval.
- Check
- the AI looks for duplicates and never guesses tax rates. If the amount is off, it stops.
- Log
- every action sits tamper-evident in the audit trail.
At Crabon Bikes the supplier invoice for carbon sheets arrives. One photo into the chat. The AI reads amount, tax and supplier and drafts the entry in Odoo. Accounting checks and approves. Clemens Helm uses this flow daily for his own bookkeeping.
Traceable for auditor and works council
Every action carries a name, a date, a reason. Your auditor and works council see what happened. Not 'the agent did it'.
FAQ
Does the AI post automatically?
No. It creates drafts. A human posts.
What if the AI misreads?
It checks for duplicates and shows the draft before posting. If something's wrong, you see it.
Does it work over Telegram?
Yes, or by email. The receipt lands as a draft in Odoo.
Does it stay traceable?
Yes. The audit trail records every action tamper-evident.
How do we start?
We start with one recurring task, at a fixed price.